Where Business Meets Perfection.
Follow Solfecta! Like Solfecta on Facebook! Follow Solfecta on Twitter! Follow Solfecta on LinkedIn! Follow Solfecta on Google+!

Expanding Tables of Contents in Word 2007-2010

I really like the automatic Table of Contents feature in Microsoft Word 2007 and 2010.  For those unfamiliar with this feature, you simply use Word’s Heading Styles as the titles for your sections then create an automatic Table of Contents from those headings.  So, lets say I want to create a document then insert a Table of Contents at the beginning.  The steps would be something like this:

  1. Create a new Word document
  2. Create a title page using whatever large font I desire
  3. Insert a blank page after the title page
  4. Use Heading 1 as the title for each new section
  5. Use Heading 2 as the title for each new sub-section
  6. Use Heading 3 as the title for each new sub-sub-section
  7. Go back to the blank page after the title page
  8. Select the References tab in Word and click the Table of Contents button
  9. When the dialog appears, select either Automatic Table 1 or Automatic Table 2.  You will recognize them because they list Heading 1, Heading 2, etc.
  10. If you add content later, just go back to the Table of Contents, right click and select Update Field, then update either the entire table or just the page numbers

As I said, this feature works great.  However, that is not what prompted me to write this post.  Often, I want to have more than three levels in my Table of Contents.  The automatic Table of Contents features only has three.  How do you add additional levels?

  1. Right click in the Table of Content and select Edit Field
  2. In the upper left select Index and Tables from the Categories pulldown
  3. Highlight TOC from the list of Field Names
  4. Click the Table of Contents button in the upper middle
  5. Add an additional level in the lower left by changing “Show levels” to 4 or more

Note that there are a few additional things you can do on this screen including setting the tab leader (i.e. what symbols run between the text and page numbers), aligning page numbers and even choosing which styles become titles in the Table (under Options).

I hope this helps next time you need to create a Table of Contents in Microsoft Word 2007 or 2010.  If anyone has an easier way or any other tips, I would love to hear them.

Share on FacebookTweet about this on TwitterShare on LinkedInShare on Google+

Leave a Reply