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Bates Numbering in Adobe Acrobat Pro 9

For several versions, Adobe Acrobat Professional has included the ability to Bates number legal documents.  When combined with the PDF Portfolio feature, this makes Acrobat a powerful tool for law firms producing documents for submission to the courts.

The Bates numbering feature is found under the Advanced Menu, Document Processing, Bates Numbering selection.  After selecting Add, a dialog appears allowing you to add files for Bates numbering.  Add the necessary files.

Adobe Bates Number File Selection

Adobe Bates Number File Selection

Output Options allow you to specify a save location and add a Prefix or Suffix to the file names.  This will create a new file that includes the Bates number rather than overwriting the original.  In my example, I used the suffix “Bates.”

Acrobat Bates Number Options

Acrobat Bates Number Options

After you have selected your Output Options, you can define the placement of the Bates numbering on the documents as well as the format.  This dialog also gives you the ability to define the document margins.  The somewhat nodescript “Appearance Options” link gives you the option to shrink the document to fit within the margins, insuring that the Bates number does not cover important parts of the document.

Acrobat Bates Number Header and Footer Options

Acrobat Bates Number Header and Footer Options

You cannot edit Bates numbering once applied but you can remove it and apply a different Bates number.

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